Information provided by Lake Ashton
Lake Ashton Community Development District (CDD) is soliciting proposals to operate a casual restaurant sports bar at the CDD’s Clubhouse in Lake Wales, Florida. The objective of this Request for Proposal (RFP) is to enter into a lease agreement with the Lake Ashton Community Development District (lessor) to provide full-service bar and restaurant operations at the Lake Ashton Clubhouse. Optional catering opportunities are also available to those who are interested.
Lake Ashton is a highly sought-after, premiere, resort-style, 55+ gated community. It is located two miles west of the intersection of U.S. Highway 27 and Thompson Nursery Road in Lake Wales, Florida. This area sees traffic of more than 42,000 vehicles per day.
The community of Lake Ashton features over 1,600 homes, spanning both Lake Wales and Winter Haven, with over 3,000 residents. The community covers 2,000 acres, and is minutes from area attractions, including Bok Tower Gardens, Florida’s Natural and Legoland.
Lake Ashton amenities include the Clubhouse, a Health and Fitness Center at a separate location, two 18-hole championship golf courses and a golf course snack bar, The Eagle’s Nest.
The main Clubhouse Grand Ballroom hosts many events, weddings, and live entertainment gatherings. The Ballroom’s capacity is up to 550 attendees.
The Lake Ashton Clubhouse is home to the community’s restaurant at 4141 Ashton Club Drive. The restaurant is an integral part of the community, and draws traffic from the adjacent community of Traditions (55+), with a population of 550. Several new communities are under construction, which will add 2,800 new homes by 2025.
The Clubhouse restaurant is open to the public, overlooks 400-acre Lake Ashton, and provides indoor and covered outdoor dining, with a full-service bar and a maximum seating capacity of 235. The restaurant provides service to the outdoor pool, as well as adjoining activity rooms, a theater, and an on-site bowling alley. Clubhouse parking is available in two adjacent lots, with additional golf cart parking at the entrance.
Common Area Maintenance (CAM)
There are common areas that are shared with the CDD. The CDD is responsible to pay for CAM to include telephone, basic cable, vehicle parking, sewage, electricity, heating and cooling, and water, which are part of the services for the entire Clubhouse facility. Lake Ashton CDD will provide routine cleaning of the main lobby and ballroom areas (other than for catered events), as well as the outside of the building, including sidewalks and parking lots. The CDD also maintains restroom space, which is shared within the clubhouse facility. The restaurant office includes incoming telephone, high speed internet and a point-of-sale system networked to the dining room and kitchen.
Lake Ashton CDD owns all furniture, fixtures, and equipment necessary to operate the restaurant, including, but not limited to, tables, chairs, commercial ovens, prep stations and dishwashers. The CDD also owns dishes, serving ware and glassware. The kitchen is equipped with commercial equipment, including a walk-in cooler/freezer and multiple
cooking appliances. A complete inventory is available upon request. The CDD owns a point-of-sale system including several terminals and printers, all of which is available to the restaurant operator. However, if the restaurant operator chooses to use this equipment, the restaurant operator must pay all programming and monthly fees associated with the POS system.
Alcohol Sales and Service
Lake Ashton CDD requires the sale and service of alcoholic beverages in support of the restaurant operation. The successful operator/lessee may have exclusive rights to alcohol sales and service for catered events unless otherwise negotiated. Serving alcoholic beverages in all clubhouse locations will be subject to the lessee obtaining appropriate permits and insurance.
RFP RESPONSE ELEMENTS:
The response for the RFP should include the following information:
All questions and inquiries regarding the RFP should be submitted via electronic mail to firstname.lastname@example.org and received no later than 5 p.m. on October 21, 2022. All questions and answers will be provided to all respondents who receive an RFP package by October 28, 2022. The questions and answers, when posted, become part of the RFP. Respondents are responsible to keep informed of questions and answers.
All dates and schedules are subject to change. Lake Ashton CDD reserves the right to reject any and all proposals, to waive irregularities and to award that proposal which is deemed to be in the best interest of the Lake Ashton CDD. Additionally, the Lake Ashton CDD also reserves the right to extend any and alltimelines and timeframes but not to exceed forty-five (45) days.